Joyce Dwulet moved we adjourn the meeting and Janeen
Regina Vandivier, IWOCP SecretaryIWOCP Board Meeting
(End of fiscal year)
April 19, 2023
The meeting was held at the Seasons Hotel Convention Center in
Nashville, Indiana. Carol Moore opened with a prayer. The
previous minutes were read by the secretary, Regina Vandivier.
Sherry Hoefling opened with asking for clarification of item XII
under Bylaws. Item XII should read, “As per Article VIII, Section-I,
Sherry Hoefling motioned to add the phrase, “from each member
guild” after the word President. With this change, Article VIII -
BOARD OF DIRECTORS Section-I will read: “The Board of
Directors shall consist of all elected and appointed officers, the
chairman of all state standing committees and the president from
each member guild....
Treasurer, Martha Bectel read the treasurers report. As of April
18, 2023 there is $18,524.16 in the IWOCP checking account and
$10,000.00 in the IWOCP savings account.
Porcelain Art School of Indiana (PASI) Director Ellen Wilson-Pruitt
reported that there are a few spots left in classes.
Most seemed to love the layout of the rooms and the food.
Carol Moore IWOCP purchased 5 tiles from Mary Ashcroft to be
painted by the clubs, for identification purposes, for the
Calvin Sperlin from Romeamerica would like to only be a booth
holder for one day at next years convention. All agreed that this
would be fine. Janeene Bloomenberg inquired about what is the
refund policy if someone couldn’t make the convention or just
didn’t show up. Ellen Wilson-Pruitt said she didn’t think there
ever has been a refund policy. Carol Moore suggested maybe a
time and a dead-line date for refunds. Martha Bectel suggested
that any refunds disbursed should be after all expenses from the
convention were paid. Martha suggested to place the refund
policy on the registration form. Sheryl Rhinesmith suggested we
chose a more centrally located place for the convention. Janeene
Bloomberg inquired whether someone not registered for the
banquet, could attend the auction. Ellen Wilson-Pruitt said that
the auction was a fundraiser and anyone should be able to
attend the auction. Janice Hoeltke asked if the convention was
supposed to be held by the same club as a two year rotation.
Ellen said it is easier to work with Hotels if each club hosted for a
two year rotation. There was a motion by Sheryl Rhinesmith to
keep the convention at the Seasons Hotel for another year. Laura
Taube seconded. Janice Hoeltke suggested we move the
convention days to Wednesday, Thursday & Friday next year.
(Bertie David suggested we think about at some point, adding
Saturday to the convention). April 17. 18 & 19th. The theme will
be SPRING GARDEN PARTY.
Moved to adjourn by Ellen Wilson-Pruitt Seconded by Janice
NON FOR PROFIT MEETING
April 18, 2023
Opened by Carol Moore
To satisfy the 5013C (not for profit) status/requirements
Meeting closed by Ellen Wilson-Pruitt
IWOCP STATE BOARD MEETING
New fiscal year
April 18, 2023
Janice Holtke opened with new business: Next years (2024) state
convention. Board voted to have the dates of April 17, 18 & 19th.
Theme, Spring Garden Party!
It was suggested that we have Nancy Bergman & Chee Chee
Moore do 3 hour seminars. Everyone agreed.
Janice Hoeltke suggested we do a 5 hour class with one or two
of the teachers instead of 3 hours so the piece can be
completed. Sherry Hoefling recommended we do it on the day
the vendors set up so we not to take away their customers. All
Janice Hoeltke said that $15.00 from the $40.00 fee for the 3
hour classes, went to the teachers.
Sherry Hoefling suggested we use a storage facility for left over
china/supplies from the convention so no one has to store them
at their house. Regina Vandivier suggested that if anyone already
has a storage unit with extra room, it wouldn’t cost the IWOCP
any extra money/expense.
Martha Bectel suggested we do a project for charity again like
The Blooms of Bloomington did for the 2010 convention. (They
painted 500 Breast Cancer Ribbons for that charity). Martha
suggested we make a list of charities regarding women or
children and have guilds decide on which charity/organization we
would like to do for this project. Joyce Dwulet said we need to
choose a charity to which we all agree.
Carol Moore inducted Martha Bectel as the new IWOCP
Treasurer. Martha accepted.
Joyce Dwulet moved we adjourn the meeting and Janeen
Regina Vandivier, IWOCP Secretary
IWOCP STATE MEETING FEBRUARY 17, 2023
The IWOCP Meeting Opened on February 17, 2023 at 10:10 am at the Zionsville, Indiana library on 250 N. 5th Street. Carol Moore opened the meeting with a prayer.
First order of business Treasurer: Carolyn (C.C.) Jung has resigned and a new treasurer is needed. Martha Bechtel from the (Central Club) was nominated by Janice Hoeltke (Bartholomew Club) and Bertie David (Kokomo Club) seconded the motion.
Martha Bechtel accepted the nomination as Treasurer for IWOCP and with raised arms and head nods, it was a unanimous vote in favor. Bertie David will audit the books when the previous treasurer’s books are closed.
Sherry Hoefling (New Dimensions Club) wanted a discussion on where the paperwork for last year’s state convention ended up. It was determined that it might be in Carolyn Jung’s storage unit. Carol Moore (Central Club) offered to help locate the paperwork but Sherry Hoefling stated that she helped Carolyn Jung move and put boxes in her storage unit so she would go locate the paperwork in the storage unit.
Janice Hoeltke informed everyone that Carolyn Jung had sent her a check for $500.00 for this years state show but she had put Janice’s name on the check instead of the Bartholomew Club. She signed her name and payable to the Bartholomew Club.
It was determined that the treasurer’s books haven’t been balanced since 2020. Checks were written but no balancing. Carolyn Jung’s name needs to be taken off the bank account and replaced with the new treasurer, Martha Bectel.
The Convention will be held at the Seasons Hotel in Nashville, Indiana. The hotel needs to be the food provider but their restaurant isn’t open early in the week which is when the convention is being held. We aren’t allowed to bring in food from another source. The hotel will open their restaurant if enough people sign up for meals. Two breakfast services were offered. A buffet & a plated meal. It was decided that everyone be on their own for breakfast. Two different options for Lunch were offered. A served lunch or a sandwich. It was decided to have a served lunch. ($20.16) The Banquet ($25.00) will be on Tuesday evening at 6:30 pm.
Martha Bectel mentioned that Maryland China used to take pre-orders from customers and send product to the convention but in 2010 it was voted not to do this anymore. Possibly because it wasn’t fair to the vendors that spent money to be physically at the convention. Regardless, it was voted to re-instate the opportunity for Maryland china to do the pre-sales.
Janice Hoeltke suggested that we move future convention dates later in the week.
Janice Hoeltke reviewed the Paint-in’s and games to be conducted during the convention.
It was discussed where funds should go or to set up separate funds for certain purposes regarding IWOCP
1.Scholarship for school fund (recipient to be determined by IWOCP not PASI (Porcelain Art School of Indiana)
2.Linda Lane inquired about if the State Convention profits should go to the guilds and she inquired about the delegates travel expenses to the World Show. If the show doesn’t make enough money to send the delegates to the show where would the money come from.
3.Janeene Blomenburg: Needs to be a plan to correct that problem. Maybe two accounts.
4.Carol Moore: Stated that there is a $16-$18,000.00 balance in the state treasury.
5.Sherry Hoefling: Discussed what might be the cost of two delegates to the World Show and how it reads in the bylaws and what their duties are regarding attending the meetings at the at the World Show. Expense receipts are also needed from the delegates.
6.More was discussed on Article XI section 5
7.Article XI discussed on having only one secretary
8.Clarify meeting months
9.Clarify “Full” membership rights regarding “Main” club membership vs “Associate” membership.
10.Sherry Hoefling: motion to have 2 year terms for officers, Janice Hoeltke seconded the motion
11.Historian Martha Bechtel: Needs any information regarding Indiana china painters
12.As per Article VIII, Section I, Sherry Hoefling: Motioned to add Presidents of each guild and two delegates Linda Lane seconded the motion.
13.Janeene Blomenburg Suggested using any extra money from the State Show to offer a “Paint-in” for non-china painters, complete with supplies for them to keep. Discussed teaching 8th graders. Discussed timelines for funds to be disbursed for art projects.
Based on the new Bylaws, all officers agreed to a another term
1.President: Carol Moore
2.V.P.: Janice Hoeltke
3.Secretary: Regina Vandivier
4.Treasurer: Martha Bechtel
5.Historian: Martha Bechtel
Sherry Hoefling made a motion to accept the changes/wording to the Bylaws and to table the rest of the Bylaws to resume at some point, with Article X. Carol Moore seconded. All voted in favor to change the language and the standing rules regarding the fist 9 Bylaws.
At approximately 12:30 pm, there was a motion to adjourn by Carol Moore and seconded by Janice Hoeltke
All were in favor