State Board Meeting Minutes Archive
IWOCP CONVENTION MEETING
APRIL 14, 2016
ATTENDANCE: Sherry Hoefling- Convention President, Carolyn Jung- treasurer, Irene Adams- recording secretary, Ellen Wilson Pruitt- New Dimensions, Shirley Bui- PFS, Leanna Sherman- PFS, Stephanie Manley- Bloomington, Claudia Lindman-Blooms, Alana Deno-Lafayette P.A., Bettie Fields-Hoosier, Helen Hammond-Pallette Talk, CJ Laster-new Dimensions, Evelyn DeVeritch-Blooms, Jeanine Careg-Central, Sharen Edwards-Central.
1. Not for Profit – Meeting to came to order by 2017 President Ellen Wilson Pruitt who signed off with motion carried by Bettie and seconded by Leanna. All in favor, Not for Profit meeting adjourned.
2. WOCP Board meeting called to order. Ellen thanked Claudia and Sherry for a wonderful Convention. Minutes from last year’s convention read online was “approved by all”. Convention members and Vendors all agreed that the Convention was a success and satisfied with the number of Vendors that we have. All felt that the size of the room was spacious for movement and sales. Only concern was not enough chairs for seating.
3. Treasurer’s Report CC Jung reported that WOCP dues are increasing. $40 + state is $8.00 effective May 15, 2016. The State Organization moved that the state fee of $8. be waived this year. 2016 dues remain at $40.00. 2017 year’s dues will be $48.00. An additional $5.00 will be assessed for each Associate dues. CC Jung mentioned that she also paid WOCP to ship Museum pieces back to Indiana
4. The “Garage sale was a huge success. $815.00 collected.
5. 2017 Convention: Hoping to return to Serendipity but no date has been due to negotiations with Serendipity’s building owner and the Mall to determine dates and contracts.
2017 Convention theme is “ Recipe for Fun”( not necessarily all cooking recipes). Idea is that the attendees at convention will get a collection of “recipes” to take home.
Guild assignments were discussed. Guild duties are also posted in the convention book. Negotiation rates are still needed for hotels.
Some other discussions included: Paint-in’s are becoming less popular and that the Silent Auction was not fruitful.( brought in between $12 – 1300.00). Will brain storm ideas for next year. The goal is to have fun and not to be a money maker. We need to make just enough money to keep us afloat.
Amy Carroll will be our Guest Artist.
6. Next board meeting. Meeting is purposely set later this year at which time we should know something concrete as to Serendipity’s negotiation results.. Discussed dates for next year’s Convention. To avoid conflicts with Texas show and also Michigan, Missouri and Iowa perhaps week after Easter (April 19-20, 2017 with set up on the 18) would be a better choice to hold Indiana Convention.
7. 2017 Slate of Officers. President - Ellen Wilson Pruitt, Vice President – Sherry Hoefling, Secretary and Show Chair – Joyce Dwulet, Treasurer – CC Jung, Auditor- Sharon Pampalone, Historian – Stephanie Manley.
8. China Painter Magazine. Concern is that the Convention information is not getting into the magazine in timely manner especially now that magazine is sent out quarterly. Need to submit information well ahead of the time for the next issue. The standard is to send your information to the China Painter the week your receive magazine in the mail. Ellen mentioned also to publicize that people need to look into the WOCP website for most current information and not totally depend on looking at the China Painter.
9. Historian: Installation of Officers done. Stephanie asked that pictures and description of each officer be submitted. She also requested to submit same information from each club to be placed into the books for historical information.
10. Meeting adjourned.
11 . Next State board meeting is set for June 25, 2016 at 10:30 in Lincoln Square Restaurant 7308 East 21 street adjacent to the Marriott East, 21 and Shadeland.
IWOCP BOARD MEETING
September 26, 2015
The meeting was held at the Lincoln Square restaurant. 13 members were present representing 5 guilds. President Sherry Hoefling called the meeting to order. Minutes of the June 20meeting were read by Joyce Dewalet. CC reported that the treasury has $ 8,375.92 in the savings account and $262.48 in Checking. Ellen Wilson Pruitt and Linda Lane moved and seconded both the reports be accepted.
State Fair: Ellen reported that one complaint was received by the Fair board. It was not accepted as it was filed past the deadline. There was active interest in the display and in the demonstrations. As a result, two new students are in Phyllis’s class and an art club in Irvine, an area of Indianapolis, have contacted Joyce and asked for a program on china painting! It was suggested that we have a sign up sheet on the demo table offering to present such programs to organizations in the community.
2016 PASI: CC reported that 42 are currently registered. Sylvia Beython and Brenda Morgan Moore’s classes are filled. Turner and Mariella each have one opening. The other classes have more openings. Barbara Bougher has changed her subject from poppies to an orangatange. New flyers will have the updated photo.
2015 World Show: Leanna and CC attended the show in Mobile, Alabama. There were only 100 pre registrations. Very few attended the Board meeting. The show was disappointing.
2016 Indiana Show: Claudia reported that she contacted the Harrison County Visitors Bureau. They have sent us a list of Motels that will offer a group rate. Some even offer shuttle service. The committee will make a decision on this soon. The Bureau will also give us gift bags for our show. Claudia will pass this info onto the guild covering registration. 30 letters have been sent to potential vendors. Evie will be phoning 2015 vendors to see how many are interested in booths in the 2016 show. Leanna said that Rebecca Sigman, who does enameling on glass and bisque, is interested in coming since Leanna promised her a seminar before or after the show. Claudia will contact the Indiana State Gaming Commission to see what needs to be done in order to continue our raffles.
Nominating committee for 2017: Linda, Helen Hammond and Leanna reported that Ellen Wilson Pruitt has agreed to be president. They will report on the rest of the board to be filled soon.
Indiana Bicentennial: Harrison House: Phyllis and Ellen are contacting the Benjamin Harrison Home to offer to conduct a workshop open to the public to try out china painting. They would charge participants a fixed amount to paint either a bird or duck salt and pepper shakers. We have 36 left over from the 2015 Show. Phyllis would bring her small kiln so they could be fired quickly.
State Park: Ellen reports that the State Park Service is also celebrating the Bicentennial. Ellen is suggesting that we offer to set up a china painting display in each of the State Park lodges. This would promote our art form. Joyce moved and Betty Ward seconded the motion. The motion was passed. Ellen will proceed to contact the committee.
New Business: Amy Carroll presented two suggestion for promoting our art form. She suggests that we offer three hour classes at a cost of less than $40 including piece and supplies to persons interested in trying china painting. The classes could be advertised on the internet, at the Speedway center for the Arts and other venues around the State. She feels a longer class through PASI is too intimating for most people. Ellen, and Sherry will work with Amy on this proposal.
Amy also reported that the Speedway Art Center plans to do an exhibit on China Painting through the past 100 years. They will want to show pieces from past and contemporary artists. They plan to do a documentary which could be shown on television. We were all excited to hear these ideas from Amy.
The meeting was adjourned at 12:40. The next meeting will be at the State Show April 13.The time will be announced later.
Claudia Lindman, secretary pro tem.
Meeting June 20, 2015 - Minutes
Indiana WOCP held at Lincoln Square
Restaurant, 7308 E. 21 Street, Indpls, was called to order at 11
am by President Sherry Hoefling.
Irene Adams was unable to attend and requested C.j. Laster record minutes of
the meeting. Since the reading of
previous minutes from April meeting was
lengthy and due to the venue as well as that the majority of attendees held paper copies, it
was moved by Ellen Wilson Pruitt and
seconded by Linda Lane that minutes be approved as posted on line. An attendance sheet was passed that listed 14
members attended and represented Bartholomew,
Central, Blooms, Kokomo, New Dimensions, and Firing Squad.
“CC” (Carolyn Jung) stated current balance on hand of $3,330.46.
She also recognized there is a grant that goes to PASI, Porcelain Art
School of Indiana.
2015 Report – From April 8 & 9, itemized balance
sheet was presented
that listed incomes totaling
$8,522.72 and itemized expenses of
$5,181.26, giving a profit report
of $3,341.46. . The
new venue of Serendipity at Metropolis was a learning experience but it was the
consensus that the show was fun and not over done…a good job by all.
2015 – dates are August 7 – 23. Ellen
Wilson Pruitt reminded us that there are links on our website, and to use
caution for U.S. mail dates; on-line
registration seems to be the preferred method.
Remember to consider demonstrating at the fair whether you enter a piece
to consider - Harrison House and the
Bi-Centennial. It’s a possible project
lead by Phyllis Gladded to use remaining salt/pepper shakers from Convention
paint-in and paint the birds as Indiana State bird, the Cardinal. This could be done as a demonstration, a
program, a class, etc. to continue to showcase china painting.
Nominating Committee - President Sherry Hoefling
requested volunteers to serve as committee to locate slate of officers for
2017, keeping in mind that for 2018 the North will have the Show and
President. Big thanks to Linda
Lane, Lee Ann Sherman, and Helen Hammond for taking on this task !
P A S I Report – Ellen Wilson Pruitt, Co-Director, stated that as of the Boards last meeting 61
students had registered. There are still
openings in some of the classes but see Registrar “C.C’” Carolyn Jung for
teachers still available. Be aware there
are always last minute changes due to emergencies and cancellations so the
number of students could change or
perhaps your favorite teacher has an opening.
School is always a great learning experience so come on down to the
Sheraton on the Circle. Remember that
Kathy Peterson of The Good Stuff china shop will be coming from the state of
Washington . If not attending, come visit during Open House and pick up needed
supplies. School for 2016 also has a
great line-up of teachers and the brochures are being printed now. Be excited that those who pay next year’s
tuition in full at registration will be entered into a drawing for credit of
$100 on tuition. She further reminded us
that credit cards are accepted, and that tuition dollars can be
transferred. As always, the deposit of
$75 is non-refundable. As received, the
receipts are numbered and logged and are then bundled for each day.
Show 2016 –
IWOCP Convention will be hosted by clubs/guilds Blooms of Bloomington, Hoosier China Painters, and
Bartholomew . Show Chair Claudia
Lindman presented theme “In the Garden
with Birds, Bees, and Butterflies”
scheduled for April 13 & 14
at Serendipity in Metropolis which will be changing name to
Shoppes at Prairie Crossing. Having recently had our first convention at this
location, notes, lists, and concerns have been noted and steps are being taken
to address these issues. This includes
plans to contact Hendricks County Visitors Bureau for additional advertising as
well as helping negotiate a set rate at a hotel for our group. Other items include use of a larger or other
rooms instead of the hallway, as well as a microphone/ sound system. Clubs will be notified of duties by Helen
Hammond. As of now, Raffle will be
handled by Kokomo ( a few tickets were handed over to members present). Central will be taking on the money maker,
formerly handled so well by Sherry Hoefling.
Show fliers were passed out by Claudia, with more to come.
General discussion regarding a sound system was had that resulted in proposal moved by
Lee Ann Sherman and seconded by Ellen Wilson Pruitt. Motion carried that the President be
authorized to spend up to $100 for a sound system to be purchased for use by
IWOCP, which may be loaned on occasion, ie: to PASI for the school.
W O C P -
World Show in Mobile, AL week of August 17-22. President Sherry Hoefling is unable to attend
but Indiana will be represented by two delegates Lee Ann Sherman and “CC”
Carolyn Jung. They will be driving to
the show so members are encouraged to bring nicely painted pieces to place on
the Indiana table. Get china to the
ladies or bring to PASI for transportation.
Please have china & easel labeled with name and items packed really
for PASI – there will not be a tea/luncheon this year. Artists Phyllis Gladden, Barb Bougher, and
Helen Hammond have come together to host a 3 day Team Teaching Seminar that
includes lunch each day for $110. Forms
were given to clubs to get to members.
Classes are limited in size so standard guidelines apply….all classes
will fill fast on a first pay, first come basis. Barb will teach an animal or scene and
Phyllis will team teach with her by teaching the painting the border in a
pinecone or holly design. Helen will
have free form and/or holiday ornament
pieces and guidelines. Seminar will be
at Phyllis’ house which is in traveling distance for most or reasonably priced
hotels near by.
2017 Show /
Convention - ‘teaser’
by Ellen Wilson Pruitt….theme will be
Recipe for Fun. ( let your
imagine simmer on this or cook something up ! ) Location of choice is Serendipity; details
to follow at later date.
IWOCP meeting -
President Sherry Hoefling
September 26, 2015
11 am ( purchase your own lunch)
7308 E. 21 Street,
( near I-465 and Shadeland at 21 street)
Motion - meeting be adjourned by Ellen Wilson Pruitt
2 by Linda Lane
Carried, meeting adjourned.
Minutes respectfully prepared
& submitted by C.J. Laster, Secretary Pro-Temp
State meeting April 8, 2015
Wilson Pruitt-New Dimensions, Irene Adams- New Dimensions, Nedra Steury-Palette
Talk, Gretchen Bryant- Kokomo Porcelain Artists, Neva Boyce- Kokomo, Leanna
Sherman -PFS, Helen Hammond-Pallete Talk, Stephanie Monleg- Blooms, CJ Laster New
Dimensions, Barb Bougher- Pallette Talk, Llana Deno- Lafayette P. Artists,
Marjorie Rynes,-Lafayette P. Artists, Janine Carey- Central , Bettie
Fields-Hoosier, Patty Kimmich- Hoosier, Carolyn Jung-New Dimensions, Patricia
Bonteager-Kokomo, Claudia Lindman, Blooms, Sherry Hoefling- Bartholomew.
for profit -Meeting to order by President Sherry Hoefling, April 9, 2015.
Motion carried by Helen Hammond and secured asking for new Business,
non-profit. No new or old business, meeting adjourned.
Board meeting called to order by President Sherry Hoefling
of the Treasurer’s report delayed as the books waiting Audit.
of the Sect report was noted the same as prior meeting on 4-8-15
from Ellen Wilson-Pruitt for the Porcelain Art school was noted same as
Fair, Regina was not available for an update
Business…$20 tickets for Mobile, Alabama WOCP in August, please see Leanna
Sherman if interested in purchasing any tickets
1. For the most part, had positive feedback from attendees and vendors
regarding site, and length of convention.
2. Convention for next year. Email Sherry Hoefling regarding what was
good and where we need improvements. Include ideas to make it better. One of
the suggestions brought up was to introduce winners, along with their artwork
at the banquet, so people could see faces along with names. Ellen will be adding
more explanatory messages in her newsletter.
3. Leanna and Sherry as State Representatives will be going to WOCP
Convention and will take artwork for
the Indiana display and bring it back.
Bring your pieces to School on that Wednesday and have any easels and packages
State meeting will be held at Saturday June 20 at 11 AM Lincoln Square Restaurant located at
7308 East 21 street, Indpls, IN (Next to the Marriott on 21
gave preliminary information regarding next year’s Convention. Dates are April 13&14 and vendor set up will be
April 12 in the afternoon . The theme is In the Garden with bird,
bees and Butterflies. , 3 Southern clubs, Bartholomew, Hoosier and Bloom of Bloomington
are hosting the 2016 convention at Serendipity’s in Plainfield, IN . List of
duties will be given at the June meeting.
encouraged everyone to review the WOCP online as a great source of information
and communication to check for updates.
Guild Treasurers will need to send membership money
and forms to CC Jung since she is the new treasurer as of April 8
to adjourn was made by Leanna and seconded by Helen.
INDIANA WORLD ORGANIZATION OF CHINA
September 27, 2014
Held at the Fairfield Friends Church
The meeting was
called to order by President LeAnna Sherman at 10:40 AM. The minutes were
accepted as read. The treasury has $2511.06 in the checking account and
$8375.72 in the savings account.
Old Business: Phyllis
Gladden reported that the 2014 convention was successful, with a profit of
$1327.31. It was noted that everyone worked hard together to make the
convention a success, despite a decline in participation and attendance. A
motion was made by Phyllis that the article about the Peony project as well as
an article that appeared in the China Decorator be appended to the to the State
Board minutes. A motion to do so was seconded
and carried by majority vote.
report to the auditor was accepted.
PASI: The new dates
for the School are July 12 to the 17 of July.
Presently 52 painters are registered with at least three painters in every
class. It is expected that some people will want to switch at a later date.
Phyllis passed along a suggestion by Ellen Wilson Pruitt that IWOCP advertise
the school in the China Painter’s and the Porcelain Artist Magazines. The cost
of this would be $350 dollars. A motion to place ads was given and carried. Claudia
Lindman also suggested that LeAnna put information about our school and
convention in the calendar of events in the China Painter magazine. Carolyn
Jung (CC) made a suggestion that school participants would be allowed to make
payments on their tuition throughout the year instead of having a lump sum
before the school. This was considered a good idea and CC (?) is working on
setting this up. Regina Vandiver reported that she passed out flyers at the
IPAT convention to advertise the school and had a small display that Helen
Hammond kindly let her set up at her booth. Regina continues to work on the
Christmas Tea benefiting the school. So far she has sold 36 tickets. Last year’s
Tea had a total of 113 participants. The tickets are $40.00 and include lunch
and a hand painted ornament. The date is October 25 from 11:00 AM
to 2:00 pm at Pipers Grand Manor & Café. The address is 2130 W. Southport
Rd Indianapolis IN 46217. Regina is going to the Missouri School and will
promote PASI while she is there.
State Fair: The
person in charge of the china Painting exhibit at the State Fair had a
complaint from an individual that some of the china painting exhibits were
copies. The complaint was dismissed because of insufficient evidence. The State
Fair people are going to document future complaints and this particular
individual may be banned from the State Fair if the complaints become a
nuisance. The rules for non-professional
pieces are more lenient. Regina reported that the State Fair exhibit and
demonstrations went well.
Convention: The 2015
convention dates are April 7; 8 and 9 2015. The theme is “All Creatures Great
and Small. “Tables are $50 or $55. This includes covers. Sherry Hoffman and
Linda Lane requested a sign (template) that they can use to design the new
vendor signs for the convention. They would like to make a basic (not themed)
sign so the signs can be reused every year. Sherry would like to make the signs
easily folded up for storage after the show. LeAnna said that would be fine.
Joyce Dwulet asked if Joanie Van Dyke could sell estate china at the show.
Rynnes has not returned their contract. It was discussed and since other
vendors have had estate china in their booths there is no reason why Joanie
cannot. Joyce will ask her. Several people felt the convention should have a
vendor with general supplies such as Red Resist, cones wipe out tools etc. It
was suggested that the Brickyard be contacted. They were contacted last year
but were in a management change and the current manager did not want to commit.
It was suggest we offer to help man the table if that is a problem for them.
Helen Hammond has sent out contract to various vendors and is waiting to hear
from them. She also passed along Barb’s suggestion that everyone bring their
first painted piece. There would be a display with voting in several categories
yet to be determined. This would be a fun event. Barb is also painting a
squirrel for the convention paint-in. That will take place on Wednesday
morning. The show schedule is still tentative and the exact times will be sent
out after the first of the year. Helen is working on the entertainment for the
banquet. Leanna proposed that instead of separate decorations for the banquet
tables we use the decorations from the display tables. Each guild could decide
whether or not they wanted to sell their decoration at the banquet. Last year’s
Auction went well with a variety of things to be auctioned (other than China)
since we all have our stash of china.
New Business LeAnna
suggested combining the recording and corresponding secretary duties since
almost all guilds receive their copies electronically. Motion was made and
seconded. Then it was noted by Joyce that the bylaws would have to be revised.
Motion was passed to revise the bylaws at the next meeting The officers for
President Sherry Hoeffling
Vice President Ellen Wilson Pruitt
Auditor Sharen Edwards
Treasurer Carolyn Jung
Secretary Irene Adams
Historian Stephanie Manly
Parliamentarian Phyllis Gladden
A motion to
accept the officers for 2015 was made and passed.
The motion to adjourn the
meeting was made and passed. The meeting was adjourned at 12 noon.
Laura J. Taube, Recording Secretary
IWOCP Minutes June 28, 2014
The meeting was called to order by President, LeAnna Sherman at 10:45. The minutes were accepted as read. The treasury has $2713.01 in Checking and $8,375.72 in Savings.PASI School: Ellen reported that 51 students are now enrolled. This is a marked decrease in numbers this year. Factors given included, the location, date changes year to year and general decrease in members due to health or family issues. The committee is searching for an alternative location however we will stay at the Sheridan through 2016 as per contract signed previously. The committee is open to suggestions. There will be anopen house on Wednesday as usual as well as a “studio crawl” that evening.State Fair: Regina reported that registration closes July 1. She needs help with staffing demos especially the first week as she will be out of town. Please contact her to schedule a time for you to demo at the Fair.2014 Convention report: Carolyn Jung (CC) reported that PFS netted $1,340.81 this year. The Marten Hotel required an upfront payment of $7,300 which made everyone nervous. The event earnings were as follows: Treasure Chest (a huge raffle) $299, painted bowls auction- $515, vendor booths $475, Surplus store- $ 559, Duck Pond- $495, Demos-$226, Misc.-$324, and Auctions and Drawings –$942. It was noted that weneed to replace the vendor signs. They are very old and several are broken. Sherry Hoeffling offered her husband’s carpentry skills. Linda Lane offered to help Sherry design the new signs! Thanks ladies!1st Lady Luncheon: Ellen reported that the Peony bowls project raised $100,000 for the Riley Children’s Hospital Art Therapy program! The bowlswere sold for $100 each. Good publicity was generated for our art with thisproject. Many thanks to Ellen who planned the effort, to Phyllis and her friends who fired 150 bowls with decals in just 2 days, and to all who painted!2015 Convention: The 2 day show will be held at the Duke Energy buildingat the Metropolis Mall in Plainfield April 8th and 9th with set up April 7th. Helen reported that because this venue is used for parties on the weekends, she was able to get the rooms for Wednesday and Thursday foronly $750 for the 2 days! The price includes tables and clothes and chairs!
Box lunches can be pre-ordered and the banquet will be served there by
caterers. Lodging can be arranged by attendees at nearby hotels. The
facility entrance is marked by a red awning. There is elevator service to the
second floor at this entrance. Maps and a tentative schedule was passed
out to each guild. There will be no guest artist this year in a cost saving
measure. Barb Bougher volunteered to provide a paint- in for the event.
Ellen volunteered to do the publicity and program books for our Convention
for the next few years—until she tires of doing it! Thanks so much Ellen.
Deanna Faust will be the 2015 Show treasurer.
Amended by laws: Leanna passed out copies of the proposed changes to
our by-laws. Clarification was given for Article 8 Section 3-A number 3. “
Notices of regular Board meetings shall be sent by US postal or
electronically 30 days prior to the meeting. “ Minutes of Board meetings
will also be sent out within 30 days of a meeting. The recording secretary
will take minutes and send them to the corresponding secretary. She will
keep a list as to which guilds need to receive notices and minutes either by
mail or electronically and send out this information to all guild presidents
and to all Board members. Current members number 123.
The changes to the By-laws were approved by unanimous show of left
hands. See attached copy of the changes.
The next Board meeting is September 27
, 2014 at the Canby Church at
The meeting was adjourned at 12:15.
Recording Secretary Pro Tem
By-Law Changes Proposed at June 28, 2014 meeting
- IWOCP Bylaws Changes
1. Article III- Membership, Section 3,
lines 6&7: The numbers nine(9) and six (6) were removed.
2. Article VIII- Board of Directors,
Section 3-A. Board Meetings, A. Regular Board Meetings.
a. The Board shall meet four times a
year. (1) with current officers during
the State Show. (2) after installation of new officers. (3) suggest in June (4)
suggest in September.
b. Notices of regular Board meetings shall be sent by U.S. postal or
electronically 30 days prior to the meeting.
c. A quorum shall constitute a simple
majority of those in attendance. .and
three of them shall be state officers (removed).
X-Standing Committees, Section 3
B. Line 2, It shall cause copies to
be sent to the guilds 60 days (removed) in
advance of the State Show, at which time they shall be read and acted on by the
D. The yearbook committee shall provide a current list of IWOCP members on
the IWOCP website.
Article XI State Show, Section I
An annual State Show shall be held
each year. (in April removed).
A. Responsibility of the annual State
Show shall rest upon each Zone on a
rotation basis, according to the order in
which the guild became affiliated with the state (removed).
C. In the event a zone
is unable to host a show in its year of rotation the Board of Directors will
review the situation …..
5. Article XII-Indiana World Organization of
China Painters Zones
Zoning of the
state shall be in three (3) zones with the purpose of nominating state officers and the responsibility of the organization of the State Show.